It’s important to create an order that keeps the discussion focused and productive when holding a remote board meeting. It’s easier to keep the discussion on track when participants have an organized agenda. It is also beneficial to email the agenda and any documents associated with it to the attendees via an encrypted board portal in advance so they can take note, add items and review them before the meeting begins.
Eliminating distractions is a different way to ensure the success of a remote board meeting. Ideally, participants should join the call from a quiet office or home environment that isn’t surrounded by lots of distracting noises. This will reduce the chance that they’ll lose focus and miss important issues being discussed during the meeting.
It’s also an excellent idea to request the participants to muffle their microphones while not speaking, to reduce distracting background noise. The designated minute-taker must record every motion in full and include who made the motion and who seconded. This is crucial for keeping the record in a clear manner that can be used as a source of reference or for legal purposes in the future.
Also, it’s crucial to stick to the times you set for each agenda item to avoid the meeting from running in a way that isn’t needed. You can encourage a productive meeting by urging attendees to place ad-hoc issues in a parking lot http://www.boardgreenroom.com/ to ensure they don’t interfere with the main discussion.
