A dedicated board portal acts as a central point to update and remind members of documents, agendas and other documents. It streamlines the entire process and ensures that the governance standards are met. The best solutions are created with an emphasis on the user experience, and they are able to accommodate users of any level of comfort with technology. In addition, they guard against the cyberthreats affecting nonprofits and offer granular permission control and strong security measures such as encryption and secure application hosting.
It can be a challenge for boards to keep track of changes in documents if they rely on file-sharing services or email. With dedicated board software users can access the latest version of files on any device anytime – and even set an continuously updated link to share with stakeholders. This keeps everyone informed and saves valuable staff time planning meetings.
A great solution will not just store and distribute materials for meetings, board documents and other data, but will also make it easy for directors, online or off to work on documents using real-time software such as page synchronisation tools, laser pointers and private annotations. Boards can examine action items and vote on decisions using an integrated dashboard.
A great solution should provide a high-quality videoconferencing service connected to the board portal, which lets users collaborate in real-time without switching between different applications. It should also provide an array of top-quality support to ensure that users make the most of the program and avoid costly errors. It should also offer various options for data storage to ensure compliance with local laws and the ability to export data quickly and efficiently in the format that auditors are able to use.
